HR Cover Letter Template 2023

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Download this Human Resources (HR) cover letter sample for free in Word format

This HR cover letter template is available for free download in Word format. An unprofessional cover letter can reduce your chances of securing an Human Resources position at a well-known company. To help you create an effective cover letter, here’s our template with clear instructions. Download now and customize it easily!

File format: Word (Microsoft)
Size: 81 KB
Customizable: Yes
free-resume-template-word  Download: Word format

Did you know an HR position is one of the most sought-after jobs in every company? From recruiting the right candidate to handling workplace conflict, HR does it all. This is why hiring managers put in additional effort when looking at each HR cover letter that the company receives.

Considering this, it’s paramount for applicants to craft a solid cover letter that stands out from that of thousands of other job seekers. However, many are unaware of different factors like the right format, what sections to include in the cover letter, and which tone fits the best.

For starters, you must showcase your skills that are in demand for an HR applicantin the cover letter. Meanwhile, it’s equally important to mention your qualifications along with relevant certifications to impress the recruiter.

To guide you further, we have shared 6 essential tips and a free template to craft a well-written HR cover letter. Let’s get started!

HR Cover Letter Example

Full Name
Phone Number
Email Address

Hiring Manager’s Full Name
Job Title
Office Name
Office Address

To: Hiring Manager’s Full Name, Date

Dear Mr./Ms./Mx. Last name of the hiring manager,

I am delighted to express my strong interest in the opening of the HR position at (XYZ firm), as advertised in the (ABC) newspaper. With 12 years of experience as a human resource manager in (ABC company), I have mastered the skills of a strategic leader, problem solver, and critical thinker, which aligns with your requirements and makes me a suitable fit for this position.

Besides having a Bachelor’s degree in Human Resources, my prior role as an HR manager at ABC firm gave me ample experience in initiating training for more than 500 employees. Moreover, my certifications in Strategic Workforce Planning and Strategic HR Leadership led me to have a hands-on approach to resolving employee concerns. At the same time, my approach towards effective onboarding processes resulted in a 40% new hire turnover.  

I also have a deep understanding of software applications like Human Resource Information Systems, as well as budgeting, corporate law, and other core processes. Apart from that, I also acquire soft skills like critical thinking, conflict resolution, and interpersonal skills, which can contribute to a healthy working environment in your company.

Having heard so many great things about your organization, I am eager to apply for the HR position and discuss how my skills align with your firm. Feel free to get in touch with me at (email address or phone number). Thank you for your time and consideration!

Best regards,
Dalilah Jones

How to Write a Top-Notch Cover Letter for an HR Position

These 6 tips will help you craft an effective cover letter so you can increase your chances of landing your desired HR job interview:

1. Personalize every HR cover letter and start with an engaging intro

Personalizing your HR cover letter is your chance to be seen among the masses. The major mistake most candidates make is sending one cover letter to every job opening. Be the odd one and send a customized cover letter focusing on each requirement mentioned in the job post.

Additionally, a compelling start will grasp the reader’s attention and leave a good impression. In fact, an engaging hook can be a game changer in determining whether the recruiter will further read your cover letter or not. In the opening paragraph, give an overview of your qualifications and skills while reflecting on your interest in working as an HR at the company.

2. Choose a proper HR cover letter format

The second step to leave a lasting impact on the HR recruiter is to choose a proper format with presentable and professional content written in simple language. Make sure you have placed your name, address, email, and phone number accurately in the top left corner. Also, use a professional font with size 11 to maintain the readability of the letter.

It’s also important to leave 1-inch margins on all sides, use single spacing between lines, and submit the cover letter in the required format, either Word or PDF. These minor elements make a significant difference as they depict your skills regarding attention to detail.

3. Highlight your HR-related certifications and achievements

The body of the cover letter is where you convince the HR recruiter with your notable certifications, achievements, and prior experiences in the field.

It is noteworthy that many candidates will have adequate qualifications, but not all of them will come up with enough certifications. For an HR position, certifications in Professionals in Human Resources, Strategic Workforce Planning, and Strategic HR Leadership (SHRL) can have a profound impact on the hiring manager.

Moreover, you can also add relevant work experiences that benefited your prior company and share your notable achievements. For example, you can add how your efficient hiring skills resulted in a 30% new hire turnover.

4. Mention your exceptional HR hard and soft skills

Now that you have mentioned your certifications and achievements, it’s time to impress the recruiter with your impressive soft and hard skills.

As an HR candidate, showcase your expertise in hard skills like finance, budgeting, data analysis, applicant screening, employee relations, understanding of Human Resource Information Systems, background checks, etc.

Also, highlight your soft skills like empathy, conflict management, critical thinking, and more. The fusion of these skill sets will leave a solid impact on the recruiter about how you can add value to the company.

Check out Good Skills to Put on a Resume to better understand the difference between the two

5. Write an engaging call-to-action for a lasting impression

As you conclude your HR cover letter, it is highly recommended to write a strong Call-To-Action that encourages the hiring manager to make you that interview call. Also, don’t forget to provide your contact details in the closing paragraph.

In addition, express your gratitude towards the recruiter for their time and consideration. Make sure you showcase your enthusiasm for the position, reflecting your keen interest in serving the company.

6. Proofread your cover letter to avoid grammatical errors

A professional and well-crafted cover letter should be grammatically perfect. Moreover, you must also ensure that your content does not have repetitive words or an informal tone.

While this may seem like a minor step, it has a significant impact on the reader’s perspective. An error-proof cover letter with perfect vocabulary and accurate information will showcase your professionalism as a potential HR candidate.

Human Resources Resume Example

human resources resume sample

Human Resources Cover Letter FAQs

How to write HR cover letters as a fresher?

If you are worried about writing a cover letter for an HR job with no experience, we have got you covered. Divide your it into three sections focusing on your:

  • Skills
  • Qualifications
  • Certifications/Internships

Additionally, you must also express your enthusiasm to work and thrive in the company as an HR.

How long can a cover letter for HR be?

The ideal length is one page, completed under 250-400 words. Anything exceeding this limit won’t be beneficial since hiring managers don’t spend much time reading lengthy cover letters.

How can I download this free HR cover letter template?

To maximize your chance of securing that dream job, download this HR cover letter template in four easy steps.

  1. Move toward the top right corner of the page.
  2. You will see a download box. Choose the Word version that’s compatible with your device.
  3. Click Download.
  4. Once downloaded, start editing!.