You might think of a cover letter as a formality, but it is one of the paramount factors behind getting an interview call. That aside, what makes a cover letter for an office assistant stand out in a hiring manager’s eyes? Simply put, the letter should include everything from your qualifications and achievements in the relevant field to your past experiences. Other than that, it’s equally important to submit the cover letter in a standardized format.
To help you take your cover letter for office assistant one level up, we cover six valuable tips for writing a job-winning cover letter below.
Office Assistant Cover Letter Template
Hiring Manager Full Name
To: Hiring Manager’s Full Name, Date
Dear Mr./Ms./Mx. Hiring Manager’s Last Name,
As an enthusiastic professional with a knack for running organized and seamless office operations, I am thrilled to apply for the office assistant position at (Company Name) advertised in (XYZ) newspaper. With my proficient qualifications and ample experience as an office assistant, I am confident to be a valuable addition to your team.
Being a Computer Science graduate, I have mastered significant organizing tools like MS. Office, Excel, and PowerPoint, which have truly honed my administrative skills. In addition, my previous role as an office assistant at ABC firm has led me to become an excellent multitasker, allowing me to handle multiple projects simultaneously.
Moreover, I also possess professional communication capabilities, the ability to speak multiple languages, and strong leadership skills. At my last company, my proficiency in handling a series of events and meetings resulted in an increase of 35% in productivity. As per your requirements, I fit well for this position with my exceptional data entry and scheduling skills needed to manage the front desk effortlessly.
With my strong work ethic and my passion for growth, I am eager to join your company as an office assistant and contribute to its success. Thank you so much for taking out the time to read my application. I would love to explore more of the job proposal, so feel free to hit me up for further discussions at (email address or contact number).
|Download:||Cover Letter Sample|
How to Write a Cover Letter For an Office Assistant Job
Ready to level up your cover letter strategy? With these six valuable tips, you will be able to craft a well-written office assistant cover letter that is most likely to get you an interview call.
1. Give the job post a read and customize accordingly
The first and most important step before crafting a cover letter is to read the job description thoroughly. Most applicants overlook this step and share their ‘one for all’ letter, killing their chances of getting the job unknowingly.
Hiring managers can immediately recognize if the cover letter is generic or not. Since not each description for an office assistant job is similar, the cover letter should fulfill the particular requirements asked in the post.
Moreover, reading a job post will help you analyze if you are credible for the office assistant position or not. If you think you qualify for the position, you can use the relevant keywords from the post to make an impact. Meeting as many requirements as possible will showcase your level of professionalism and interest in the job to the manager.
2. Craft a professional opening and a compelling pitch
The beginning of your cover letter for an office assistant job is a true game-changer. For this reason, always address the hiring manager by their name since it adds a personalized touch.
For instance, use ‘Dear Ms. Brooke’ instead of ‘To Whom It May Concern.’ In case you are unable to figure out the manager’s name, use a neutral title such as ‘Dear Hiring Manager.’
Next in your office assistant cover letter comes a compelling and energetic opening line or a pitch. This is your best chance to impress the hiring manager and keep them hooked. Give a precise introduction about yourself and how enthusiastic you are about this job offer. You must also mention that your skills can add value to their company.
3. Showcase your relevant hard and soft skills efficiently
Apart from educational qualifications, the most important factors hiring managers look for in an office assistant applicant are their hard and soft skills.
Behind a manager’s composed meetings are the efforts of a multitasking office assistant, who excels in essential hard skills like MS. Office, MS. Excel, database management, and strategic planning.
Moreover, in order to further impress the hiring manager, you should also showcase your soft skills like critical thinking, time management, interpersonal communication, problem-solving, etc.
This combination of soft and hard skills can hit the right chords. It has all the potential to make your cover letter stand out from the masses.
For more information on hard vs soft skills check out this article
4. Emphasize your achievements as an office assistant
The body of the cover letter is where you convince the hiring manager about your efficiency with your notable recognitions and achievements. Employers and managers are broadly dependent on their office assistants to keep everything composed and organized. For this reason, share your prior ventures where you made a significant impact on the company.
This can include you making top-class arrangements for a major company event, or securing an appointment with a prominent client with your excellent conversational skills.
Gather your prominent contributions and link them with the job post’s requirements to leave a thoughtful impression.
5. Keep the cover letter concise yet effective
Do you expect a hiring manager to read a 1000-word cover letter? That’s an immediate no. Sending a cover letter that is too elaborate will negatively impact your chances of securing a job, as no hiring manager has time to go through lengthy cover letters.
On the other hand, if you send a very short cover letter, the manager will not have enough information and qualifications to consider you as a potential candidate for the office assistant job. In order to add all the relevant information without oversharing, limit yourself to one page and divide your skills, achievements, and personal information into three to four paragraphs.
6. Leave a confident and clear CTA
A well-crafted Call-To-Action (CTA) in your closing line can significantly impact your office assistant cover letter and increase your chance of getting that interview call.
As you conclude your cover letter, it is best to choose a simple yet professional tone. Express your enthusiasm for the job, convincing the manager to follow up while showing gratitude for their time and consideration. This will leave a lasting impression on the manager.
Office Assistant Cover Letter FAQs
What should a fresher include in a cover letter for an office assistant job?
If you are a fresher looking to apply for an office assistant position, mention your qualifications and any internships or courses you took. You should also highlight relevant skills like multitasking, team management, leadership, that may add value to the company. Lastly, express your enthusiasm and willingness to learn and grow within the company.
What is the most common mistake when writing a cover letter for an office assistant?
The most common mistake candidates make when writing a cover letter for an office assistant job is forgetting to proofread their content. Proofreading is essential to remove any grammatical mistakes or repetitive words from the cover letter.
How to download this free office assistant cover letter sample template?
In order to download our free office assistant cover letter template, follow the given steps:
- Find the download box above and the compatible Word version for your device.
- Click download.
- Once downloaded, customize the file.
- Save as PDF.