As per the Bureau of Labor Statistics, executive assistant jobs are expected to decrease by 9% from 2019 to 2029. While the job opportunities may be scarce, the number of applicants remains constant, intensifying the competition. Hence, an executive assistant cover letter can be a unique selling point to get noticed and receive an invitation for the interview.
Writing executive cover letters can become easy if you know which information to add and how to structure the cover letter. Further, having an executive assistant cover letter example or template where you can edit and tailor the information to the relevant field can simplify the task.
Your executive assistant’s cover letter should be structured strategically, giving an impression of your passion and seriousness. Therefore, it’s important to know what to include in the introduction, body part and closing section of an executive cover letter. And we are here to help you with that!
In this article, we will share 7 tips to craft a cover letter, including the structure you should be following, the information you should add, and a free executive assistant cover letter.
Executive Assistant Cover Letter Example
Full Name
Address
Phone Number
Email Address
Hiring Manager’s Full Name
Job Title
Company Name
Company Address
To: Hiring Manager Full Name, Date
Dear Mr./Ms./Mx. Hiring Manager Last Name,
I am thrilled to send my job application for the role of Executive Assistant at (name of firm) as advertised on the (XYZ website). With 4+ years of experience as an executive assistant and a strong academic background in MBA, I am confident in my abilities to contribute to your organizational growth. My expertise aligns with your organizational objectives in providing high-quality services, effective collaboration, and adaptation to the latest technologies and trends.
In my previous position at (company’s name) as a Senior Executive Assistant, I successfully prepared reports, organized documents, scheduled meetings and travel arrangements, and coordinated and performed other similar tasks.
Moreover, I won the best ‘Administrative Professional of the Year’ as a token of appreciation for my countless efforts and contributions towards the organization. My initiatives, like ‘Implementing a new scheduling system to streamline the meetings more effectively, reducing the scheduling conflicts by 15%,” had a significant impact on the employees’ productivity and time management.
I am proficient in project management, accounting, and Microsoft Office Suite. In addition, I am also well-known for my exceptional communication abilities, problem-solving and time-management skills.
Equipped with a result-driven mindset and dedicated to providing excellence, I am excited to excel in the executive assistant role at (ABC firm). I appreciate your time in reviewing my executive assistant cover letter. I look forward to having a follow-up conversation about how my executive assistant experience and academic qualifications fit the role. Do not hesitate to contact me at (phone number or email address).
Sincerely,
Joan Lesley
 Download: | Cover Letter Sample |
7 Tips To Craft An Executive Assistant Cover Letter
If you are seeking out an executive assistant job, here are 7 important points to follow to craft a well-written cover letter:
1. Pay attention to the hiring manager’s preferences
Focusing on the hiring manager’s preferences in the job description will help you align and personalize the cover letter accordingly. It will also demonstrate your attentiveness to detail and focus-oriented approach.
Most executive assistant managers seek particular years of experience, skillset and qualifications to ensure your suitability for the executive assistant role. So, it’s important to double-check the job description to ensure you fulfill the criteria for applying to the position.
Other information you should consider while reviewing the job description is:
- Roles and responsibilities for the position
- Specific instructions regarding the required documents for attachment
- Salary range, perks and additional benefits
2. Craft a convincing introduction for the executive assistant cover letter
Start the cover letter by introducing yourself, why you are suitable for this role, and expressing enthusiasm to join the firm. Moreover, you may mention any particular aspect regarding the job that developed your interest in the advertised position.
Remember that you need to keep the introduction short and align it with the executive job description. Further, avoid adding a lot of information regarding your experience or qualification in the introduction, as you will provide these details in the next sections. Some other things you can add to the introduction are:
- Where did you find the particular job post
- Highlight any prior success or achievement
- Connecting your values or goals with the firm’s vision and mission
You can write something like this, “I would like to express my interest in joining the executive assistant role at ABC firm, as advertised on the XYZ website. Having 5+ years of experience and a bachelor’s in management, I am well prepared to excel as a Senior executive assistant at your firm. My robust expertise and rich understanding of the executive assistance industry would help the firm achieve remarkable growth and result-oriented outcomes.”
3. Highlight your qualifications and executive assistant experience
The next section of your executive assistant cover letter, followed by the introduction, should include your relevant qualifications and experience. In the body part, emphasize your educational background, certificates or training you have taken relevant to the field.
Most executive assistant managers prefer candidates for executive assistants with bachelor’s degrees in business administration, management or other related fields. Moreover, suppose you have done any certification like professional administrative certification of excellence (PAEC), certified administrative professional (CAP), or certified associate in project management (CAPM). In that case, you can highlight that as well.
Mentioning a relevant degree will show your field knowledge; however, outlining job experience establishes your expertise. Define your prior job experiences as an executive assistant and discuss the roles and responsibilities you performed during those roles. Further, provide an overview of how your skills and result-oriented mindset have contributed to achieving remarkable results.
4. Emphasize only core skills in executive assistant cover letter
Executive assistant job descriptions generally contain a list of skills that cannot be highlighted in the limited word count of the cover letter. Therefore, strategically choose any 3 to 4 skills you feel are most relevant and describe them in a paragraph. Moreover, it should combine soft and hard skills to diversify your range of abilities.
Some skills you can include in an executive assistant cover letter sample are:
- Familiarity with Accounting software- You can mention your strong expertise in using accounting software like Quickbook or Sage 50. This will show your efficiency in handling the financial aspects of the executive assistant role.
- Microsoft Office- Showcase your ability to use different Microsoft Office tools (Excel, PowerPoint and Word) for document creation, management and organization.
- Problem-solving skills- Demonstrate your handling of complex situations with your multitasking ability and critical thinking skills.
- Leadership skills- Being an executive assistant, you can highlight how you have led a team of 20 people, resulting in effective collaboration and improved productivity.
5. Quantify your executive assistant achievements
Showcase your achievements through specific examples and contextualize them to leave a straight and clear-cut impact on the hiring managers. This will show how your skillset and experience have contributed positively to the organization, positioning you as a good fit for the role.
Here’s how you can quantify executive assistant achievements:
- Implemented a digital monitoring system to automate routine tasks, and streamline workflow processes, resulting in 15% overall productivity.
- Successfully executed a training program, leading to a notable 10% improvement in proficiency in Microsoft Office software across the teams.
- Minimize scheduling conflicts by 30% through effective calendar management, ensuring the effective management of employee’s time.
6. Keep a professional tone throughout the cover letter
Your executive cover letter should not depict too formal, jargon, informal or casual tone. Rather, it should maintain a professional tone throughout the letter. It will position you as a serious and competent candidate to the employers.
To ensure you consistently keep a professional tone, proofread the cover letter. This will double-check the overall style and identify grammatical, punctuation or typing mistakes. Further, you can also get it read by someone else to eliminate any possibility of error.
7. End it with an action-provoking call to action.
In the last section, close the cover letter with an action-provoking call to action to highlight that you are excited to contribute and excel as an executive assistant in the organization. To do that, follow the below-mentioned steps:
- Express your gratitude- Thank the hiring managers for considering your application. ‘Thank you for taking the time out to consider my application’ will act as positive reinforcement.
- Extend the invitation to discuss further- Show your commitment by expressing your desire to discuss more through an interview.
- Add contact details- Mention your email address or phone number for hiring managers to contact you easily.
- Salutation- Close your executive cover letter with a salutation like ‘Yours Sincerely’ followed by your name.
Executive Resume Sample
Executive Assistant Cover Letter FAQs
How to write an executive assistant cover letter for entry-level?
If you are an entry-level candidate applying for an advertised executive assistant position, include your relevant qualifications, internship experience and workshops you have attended. However, you can follow the pattern mentioned above for the rest of the section, i.e, the introduction and closing part.
What mistakes to avoid in an executive assistant cover letter?
Here are 5 common mistakes that you need to avoid to prevent your job application from disqualification:
- Incorrect contact information
- Irrelevant information
- Lack of personalization
- Failing to proofread
- Using a casual tone
How do you download this free executive assistant cover letter template?
Follow these 4 simple steps to download an executive assistant cover letter for free:
- Go to the top of the page,
- Navigate to the download box button and choose the version of the Word compatible across your device.
- Press ‘Download’.
- Finally, customize the template to suit the specific requirements of the executive assistant role you are applying for.
