According to the US Bureau of Labor Statistics, administrative assistant jobs will decrease by 10% over the next decade. So, with fewer job opportunities and increased competition, you must go the extra mile to get selected for the interview.
To set yourself apart from the other candidates, you should seek referrals from active employees of the firm, include a work portfolio link, and mention relevant certifications. Moreover, using a professional format and strategically arranging the information in the administrative assistant cover letter can also capture the attention of hiring managers.
Don’t know where to start from? No worries! We are here to help you.
In this article, we will explain 6 steps to write a professional administrative assistant cover letter. We have also provided a free administrative assistant cover letter template to help you align your skills to the employer’s needs.
Administrative Assistant Cover Letter Example (Text Format)
Full Name
Address
Phone Number
Email Address
Hiring Manager’s Full Name
Job Title
Company Name
Company Address
To: Hiring Manager Full Name, Date
Dear Mr. /Ms./ Mx. Hiring Manager Last Name,
As a dedicated administrative assistant with 3+ years of experience, I am thrilled to apply for the advertised position at ABC firm, as mentioned on the XYZ website. My administrative skills and understanding of the latest trends in the industry align well with the firm’s objective of providing personalized solutions, exceptional customer service, and smooth operational processes.
In my previous role at (ABC) firm, I acquired valuable experience and contributed significantly to the organizational growth. I streamlined the data management process, appointments, and meetings, reducing scheduling conflicts by 15%. Moreover, I also achieved a customer satisfaction rate of 90% through my effective interpersonal skills. Additionally, I was given an award titled ‘Employee of the Year’ for appreciating my remarkable innovative skills in the field of administration.
My soft skills, like communication, teamwork, and time management, have helped me manage multiple tasks simultaneously. Besides that, I also have excellent writing skills to prepare reports, emails, letters, and invoices. Further, I am well-equipped to use different software like Microsoft Office, Google Sheets, and Dropbox to manage and automate my administrative work.
Equipped with a result-driven mindset and committed to delivering excellence, I look forward to contributing to success in the administrative projects at (ABC) firm. I am eager to discuss how my qualifications and skillset align with the needs of your company through an interview. Thank you for considering my application. Please feel free to contact me at the given (phone number or email address) for an interview at your ease.
Sincerely,
Leah Richards
6 Tips To Write An Administrative Assistant Cover Letter
If you are a professional, hard-working, and committed administrative assistant, then follow these 6 tips to display these qualities in your cover letter:
1. Pay attention to the formatting in the administrative assistant cover letter
A well-formatted administrative assistant cover letter is essential to give a professional and organized impression tohiring managers. Moreover, it shows the applicant’s attention to detail, which employers look for in administrative roles. Further, it enhances the readability of the letter, increasing the chances for hiring managers to review your application.
Formatting the administrative cover letter includes both the layout and structure as follows:
- Use professional font types like Arial or Times New Roman, and keep the font size between 10-12pt. Additionally, set the margins to 1 inch and maintain the letter’s length to 250 words.
- Follow the standardized pattern for the cover letter, including the salutation, introduction, body, and closing section. In addition, add the signature at the end of the cover letter.
2. Research the company to customize the cover letter
Doing thorough research will help tailor the cover letter to the administrative assistant requirements mentioned in the job description. Moreover, it allows you to better understand the organization’s service, initiatives, and products to clearly address the needs of the firm. Including such information in the cover letter will also increase your chances of being selected for the interview.
To research the company, you can visit the company’s website, LinkedIn profile, or any other social media account. Moreover, you can also build a network with the people working in the organization to have detailed insights regarding the company’s current projects. Remember, the goal is to create a well-researched and personalized cover letter that convinces employers to contact you.
3. Start with a strong introduction in the administrative assistant cover letter
The introductory lines in the cover letter should show your interest, seriousness, and a direct connection to the advertised job posting. Overall, the introduction should be convincing enough to hook and engage the employers. Here’s what you can add to the introduction part:
- Illustrate where you heard about the job- If you were informed about the job through a referral, specific job posting website, or any other forum, you could mention that. It helps employers learn the context and shows your attentiveness to detail.
- Explain how you are a good fit for the role- Highlight any specific achievement, experience, or high qualification that presents you as the right fit for the role.
- Connect with the company’s goals- Align your values or skillset with the objectives and goals of the firm.
4. Align your administrative skills to those required in the job description
Matching your skill set according to the advertised job posting establishes a direct connection between your administrative skills and organizational needs. To do that, read and analyze the job description carefully to identify the required skill set for the role.
List 3 to 4 core skills and competencies and tailor your skillset to that. For example, if the job description highlights skills like teamwork and problem-solving or requires Microsoft Office experience, you can write something like this:
- Collaborated with a cross-functional team of 15 members to develop and execute a new scheduling system, increasing overall efficiency by 20%.
- Proficient in using Microsoft Office tools like Word and Excel, improving data management by 10%.
5. Focus on your proudest accomplishments
Highlighting your strengths and achievements establishes that you can provide meaningful value to the organization. Reflect upon your previous job experience, and identify the most significant accomplishments. Additionally, quantify them through numbers to create a compelling impact on the employers. You can write something like this:
“Implemented the new scheduling software to streamline the meeting and appointments, reducing the scheduling errors by 15%”.
If you have received any award or attended any international conference, you can also mention that in this section. ‘I was awarded the ‘Administrative Excellence Award’ for my remarkable administrative efforts and innovative solutions in the field.
6. Wrap it up with a positive call to action
In the last section, conclude the administrative cover letter by reiterating your interest in the job position, adding the unique selling points, and a call to action. Start by expressing your passion to indicate your eagerness to join the company. Moreover, focus on how your qualifications and experience are best suited for the position.
Show gratitude to the hiring managers for reviewing your job application. Further, add your contact details so recruiters can contact you to proceed in the process. Finally, end the administrative assistant cover letter with a salutation and a signature.
Administrative Assistant Resume Example
Administrative Assistant Cover Letter FAQS
How to write a cover letter for an administrative assistant without experience?
If you want to start your career as an administrative assistant and do not have any job experience, refer to any internship and volunteer work. Moreover, express your willingness to learn and emphasize your acquired skills. Apart from this, you can follow the same pattern mentioned above to write an entry-level administrative assistant cover letter.
How do I sell myself as an administrative assistant?
The right way to market yourself as an administrative assistant is to build an online portfolio website and network with the right people. Moreover, incorporate industry-specific keywords in the cover letter to grab instant attention. In addition, you can also showcase your achievements and experience to stand out as an administrative assistant.
How do you download an administrative assistant cover letter?
To download our free administrative assistant cover letter template, follow the below-mentioned steps:
- Move to the top of the page.
- Check the download button and choose the version of the file compatible with your device.
- Press download.
- Edit now to customize the cover letter.
